Assigning user roles

User roles define the permissions and restrictions for a designated user on Lightspeed Restaurant. You can set a user's permissions by enabling/disabling user roles individually, or by assigning the user to a user group with preset roles. 

Enabling individual user roles

  1. In Restaurant Manager, open the Users page by clicking Users from the top menu and then the Users tab.
  2. Select a user to open the Edit User popup.
  3. Click Additional Roles
  4. Enable the desired user roles from the list.
  5. Click Save and then click OK in the User settings window to finalize your settings.

NOTE: If you’ve assigned a user group, the list displays only the roles that are not included in the assigned group. User group roles appear in blue and individual roles appear in green.

Some permissions such as voiding and deleting are limited to Admin and Manager users and require the Allow elevated permissions user role to be enabled.

 

Available User Roles

Force unlock

Gives user access to a table that is currently in use by another user. Warning: this can cause data loss. 

Recommended: Disable role unless user is a manager. 

Edit floors Gives user permission to edit the floor plan in Restaurant POS by using the Edit feature. 
Allow payment Gives user permission to access the Payment screen and accept payments. 
Allow edit product Gives user the right to edit product names as they appear on a specific order. This is an Item Option in the Order screen.
Allow open cash drawer Gives user permission to open the cash drawer automatically when they enter a payment. The user can also open it using the Open Cash Drawer button on the Payment screen and in the Extra menu.
Allow delete product

Gives user permission to remove items from a receipt after they have been printed to the bar/kitchen. It doesn't affect unprinted items.

Allow modify receipt item price Gives user permission to edit a product’s price on a specific order by tapping $ on the Order screen sidebar. 
Allow edit user settings Gives user the permission to edit user settings.
Allow print receipt Gives user permission to print a receipt.
Allow edit finalized receipts Gives user permission to re-open and edit a finalized receipt.
Allow edit reservation settings Gives user permission to edit reservation settings, such as the booking time periods. If disabled, the Reservations button won't show in the Extra menu.
Allow useCredit payment Gives user permission to process payments with customer credit.
Allow tabPayment Gives user permission to leave payments on customer tabs using the "Put on Tab" and "Tab Paid" payment types.
Allow addCredit payment

Gives user permission to add credit to a customer account by using the "Add Credit" payment method.

Don’t allow restricted management

When this option is enabled, the user is unable to access the Manager using the Manage my Restaurant button on the Login screen. They will only have access to their personal user reports.

Allow edit receipts other users Gives user permission to open and edit receipts made by another user.
Allow printing all reports Gives user permission to print all reports that are available to them depending on their user roles. 
Allow printing waiter reports Gives user permission to print their own waiter reports. These reports show the user's activity from the day.
Allow accessing waiter data Gives user permission to access their user information for the day by tapping the user icon at the bottom of Restaurant POS. If disabled, user will only see clock-in/clock-out prompts and the available reports.
Allow printing Z user reports Gives user permission to print their Z user report.
Allow printing Z financial reports Gives user permission to print their Z financial reports (Blackbox customers only).
Allow printing X financial reports Gives user permission to print their X financial reports (Blackbox customers only).
Allow printing X user reports Gives user permission to print X user reports.
Allow void receipt Gives user permission to void an entire receipt using the "Void Receipt" payment type.
Allow add discounts Gives user permission to add a discount to a receipt.
Allow reprinting receipt Gives user permission to reprint receipts as often as they like.
Allow reprinting bar kitchen Gives user permission to reprint tickets to the bar/kitchen as often as they like.
Allow closing payment batch

Gives manager-type users permission to batch-close credit card payments in Restaurant POS (US customers with integrated payments only). 

Don’t force waiter clock in

When enabled, the user is not obligated to clock in when they log into Restaurant POS at the start of their shift.

Allow POS access When enabled, the user can access the Restaurant POS app (floor plan, tables, orders etc.). When disabled, the user can only clock in and out in Restaurant POS.
Allow remove non-printed items When enabled, the user can delete a product that has yet to be printed to the bar/kitchen or receipt.
Allow adding cash in cash drawer When enabled, the user can add cash to the virtual cash drawer affiliated with the device.
Allow removing cash from cash drawer When enabled, the user can remove cash from the virtual cash drawer affiliated with the device.
Allow viewing cash drawer history When enabled, the user can access and view the cash drawer history (cash-ins, cash-outs) by tapping the 3 horizontal lines on the Cash Drawer popup. 
Allow viewing the device cash drawer Gives user permission to view and add/remove cash from the current device's cash drawer.
Allow viewing all cash drawers

Gives user permission to view and add/remove cash from all cash drawers

Allow changing tax on receipt Gives user the permission to change tax on an item or entire receipt. This only applies to accounts with tax-exclusive pricing: "Include VAT" must be disabled in the Company Settings.
Allow printing a cash drawer’s X report Gives user permission to print X cash drawer reports.
Allow printing a cash drawer’s Z report Gives user permission to print Z cash drawer reports.
Allow printing the user wallet X report Gives user permission to print X user wallet reports.
Allow printing the user wallet Z report Gives user permission to print Z user wallet reports.
Allow adding discount without customer When enabled, a user can add a discount to an order even if a customer is not assigned to the order. When disabled, a customer must be assigned to an order in order for the user to add a discount.
Allow void without customer When enabled, a user can void a receipt even if a customer is not assigned to the order. When disabled, the user can void a receipt only if a customer is assigned to the order.
Allow removing more receipt items than present

When enabled, the user can remove a greater quantity of a given product than is present on the order. 

Allow adding tips When enabled, a user can add a tip when processing a payment of any type.
Allow edit discounts

Gives user permission to edit the value of an existing discount using the $ button on the Order screen Sidebar. NOTE: The Allow modify receipt item price role must also be enabled.

Allow force clock-out in Manager

Gives user permission to force clock-out other users using End of Day from the Extra menu.

Recommended: Enable for Managers only. 

Allow print day-report when tables are open Gives user permission to print day report when there are still open tables. This does not limit the printing of other reports. 
Edit products without reporting access Allows user to edit products without giving the user access to reporting.
Allow elevate permissions

Allows user to temporarily elevate the permissions of another user. See Using elevated permissions

Recommended: Enable for Managers only.

Allow receipt transfer ownership Gives user the ability to transfer ownership of a receipt to another user.
Allow to delete service charge Gives user permission to delete service charges from a receipt, even if it gets applied automatically.
Allow transferring items between tables/tabs Givers user permission to transfer items between tables or tabs by long pressing the item in the Order screen.
Allow edit stock in App Gives user permission to modify the stock of an item in Restaurant POS. The Stock Management feature must be enabled in Restaurant Manager.
Allow End of Day Grants user access to the End of Day option in the Extra menu. User can close all open tables and clock out all remaining users before printing the Day report.
Allow transfer ownership of any open receipts

Gives user permission to transfer table ownership of any open receipts, including other users' receipts.

Allow transfer ownership of user's open receipts Gives user permission to transfer table ownership of their own open receipts to another user.
Allow to print user reports if tables are open When enables, the server/bartender can print user reports even if they still have open tables.

 

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